PROJECT Administrator

Taylor Hazell Architects | Toronto, Ontario Canada

THA is an award-winning, mid sized architectural firm located in the West Toronto Junction.

We have an immediate opening for a well-qualified, enthusiastic individual who will assist senior staff in production of project correspondence, attendance at meetings and support to the architects on two large, long-term projects in Toronto. We offer the opportunity to be involved in planning and project development, including in client relations. This position presents an excellent opportunity for an organized and motivated person to gain executive level business experience in the design industry, for advancement.

This full-time position offers remote, in combination with in-office work hours.

THE IDEAL CANDIDATE HAS:

  • a minimum of 4 years relevant experience in a professional or business environment,
  • excellent verbal and written communication skills,
  • organizational and design-oriented graphics skills,
  • attention to detail and precision,
  • strong abilities in the use of MS Office and Adobe Creative Cloud (particularly InDesign, Illustrator and Photoshop). MS Project is an asset.

KEY RESPONSIBILITIES WILL INCLUDE:

  • contributing to the administrative office team (executive administration and office management) with the senior firm members,
  • direct participation in senior architect planning meetings for project management,
  • coordination and scheduling of client, consultant and stakeholder meetings,
  • attendance at team meetings, taking and producing meeting minutes and following up on action items,
  • assisting in the production of architectural presentations and reports,
  • organization and maintenance of the project library of documents,
  • uploading/distribution/completion/filing of consultant and construction manager documents from a proprietary FTP site,
  • actively assisting in preparation of remote meetings for the team, including audiovisual connectivity.

We have developed procedures for remote work in combination with safe work at site and in our office.

This position is available for immediate start. Please send your resume identifying relevant experience to mail@taylorhazell.com.